Outlook Email for Faculty and Staff

Setting Up Out-of-Office Messages

You can set up Outlook to automatically send a message when you are out of the office and won’t be able to check email regularly. This is useful during breaks and when attending conferences.

Step 1

In Outlook, go to the ‘File’ tab and select ‘Info.’

Step 2

Select “Automatic Replies (Out of Office).”

Step 3

Select “Out of Office” from the choices at the top of the window.

Step 4

Put a message in the adjoining box. That message will automatically be sent in response to every message that is sent to you while you are out. See also: sample messages for ideas.

Step 5

The next time you open Outlook from your office, you will get a message saying “Your Out of Office Assistant says you are out. Would you like to change that to In?”  That way, you won’t forget and leave it on for days after you return.

See also:

• Filtering E-mail Messages to Folders
• Creating an Archive
• How to Send an Encrypted Email

Questions?

• Please contact the Help Desk.